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KCC > Faculty & Staff > Adjunct Faculty Resources > Semester Checklist

Semester Checklist

Each semester

Review the Adjunct Faculty Handbook

The handbook is your source for current policies and procedures.

Prepare a course syllabus

Distribute to each student in accordance with the model format located on the college's computer network at [O:\Share\KCC\Master Syllabus].

Complete 10th-day class list(s)

The 10th Day Class List includes only officially enrolled students. If a student's name does not appear on the 10th Day Class List, the student is not officially enrolled. Such students are to be referred immediately to the Office of Admissions and Registration to clarify their status.

Faculty members are to deny admission to class to any student who is not officially enrolled. Initial attendance of all students must be recorded at the start of the semester or term.

Failure to provide attendance will cause financial problems for students and reimbursement issues for the college. Therefore, it is extremely important for instructors to document students who have not attended class at least once on the 10th Day Class List and submit the signed form to the Office of Admissions and Registration by the set deadline date.

Submit midterm grades

Midterm grades are due to the Office of Admissions and Registration by noon on the Friday of midterm week. 
 

Complete midterm claim roster(s)

The Illinois Community College Board requires colleges to verify enrollment of students at midterm via instructor certification of class lists. At KCC, a student shall be determined to be currently enrolled and actively pursuing completion of a course at midterm if there is a possibility that the student can complete all requirements for the course by the end of the semester or term in which enrolled. Each instructor must determine whether or not a student is currently enrolled and actively pursuing completion of his/her course.

The instructor shall provide certification by signing the Midterm Claim Roster. For record keeping purposes, it is extremely important that Midterm Claim Rosters are submitted by the set deadline date. During the fall and spring terms, the Midterm Claim Roster must be submitted in order to receive the next payroll check after midterm. During the summer, the claim roster is signed at the end of the course.

Conduct student evaluations

 Evaluations are anonymous. See your division associate dean or program coordinator for instructions.

Complete end-of-semester tasks

  • Turn in any checked out materials from the KCC library as well as any equipment checked out from the Media Department.
  • Submit final course grades to the Office of Admissions and Registration by noon on Friday of final examination week.
  • Turn in to your division chair or program director, any KCC keys and copies of each course syllabus, unit objectives, tests, and quizzes.

Your final paycheck will not be released until the payroll department receives two release forms:

  1. from the Office of Admissions and Registration after your final grades are submitted
  2. from your division associate dean or program director after copies of your course syllabus, unit objectives, tests, quizzes, and any KCC keys are turned in