|
The Code of Campus Affairs and Regulations applies to College Credit Division students. It applies to Continuing Education students where specified by an asterisk (*).
Index to Code of Campus Affairs and Regulations
1.0* Application
1.1* Kankakee Community College students are responsible for knowing and abiding by the Code of Campus Affairs and Regulations.
1.2* The current code of Campus Affairs and Regulations does not apply retroactively to situations/conditions which occurred when a previous edition was in force.
2.0* Admissions
2.1* High school graduates and non-graduates whose class has graduated are eligible for admission. Admission to the college will be consistent with Section 103-17 of the Illinois Public Community College Act.
2.2* Admission to KCC does not guarantee enrollment in specific courses or programs. Students requesting admission to specific courses or programs must meet the criteria for those programs and courses. Only high school graduates, home school high school graduates, and General Educational Development (GED) certificate holders are eligible for regular admission to a program.
(a) Students requesting admission to transfer programs should have qualifications similar to those established by state universities for comparable programs. Students accepted on a provisional basis with deficiencies may be admitted to transfer programs by completing the number of transfer-level
semester hours specified in the admission requirements for baccalaureate-transfer programs with a grade point average (GPA) of 2.0 or better. Students must submit assessment scores as proof of qualification and for academic advisement and placement. Transfer students exempted from assessment requirements will meet the admissions records obligation.
(b) Students applying to health career programs are responsible to meet timelines and eligibility requirements. Information concerning health career requirements is available in Student Services.
2.3* The Social Security number will serve as the student identification number at the college until a permanent identification number is assigned.
2.4 Applicants must submit a completed Application for Admission to the Office of Admissions and Registration.
2.5 Applicants planning to enroll initially in more than 11 semester hours and returning students who have already attempted 12 semester hours or more:
(a) Must request the high school last attended to send an official transcript directly to the college. Students also may submit an earned GED* in place of their high school transcript, but they must complete college administered testing for placement purposes.
*GED may not meet specific program requirements where a high school prerequisite course and transcript verification is required.
(b) Must request official transcripts of previously attended colleges or universities be sent directly to KCC. Students not providing the college with complete records of previous
college work may be dismissed, and KCC records/transcripts may be withheld.
(c) Health career program applicants must complete an application to the appropriate health career program and satisfy all specific program requirements.
(d) Before enrolling, international applicants must submit TOEFL (Test of English as a Foreign Language) scores as evidence of
English language proficiency and evidence demonstrating the ability to meet financial obligations. Special application packets are available in Student Services. International students may be required to submit their transcripts from foreign colleges to an approved evaluation agency to complete a course by course transcript evaluation.
(e) General Educational Development (GED) certificate holders must request an official copy of GED test scores be placed in their admission files.
(f) Non-degree and non-certificate seeking students are not required to provide high school or college transcripts.
(g) Transfer students seeking a degree/certificate who have previously earned an associate degree or higher are not required to provide a high school transcript to meet records requirements. Official college transcripts are required to verify the degree before the high school transcript requirement will be waived.
2.6 Students not completing the admission procedures may be denied permission to register and may have their college records/transcripts withheld.
2.7* Student admission and registration data are the property of the college. Information recorded on the official transcript is transferable to a third party only upon written consent of the student.
2.8 A student's semester hour load may be limited by an adviser upon review of assessment scores, GED scores, or academic records.
2.9 Students will be initially classified in a curriculum based their Application for Admission and the criteria for the requested program.
2.10 Applicants still enrolled in high school are classified as credit in escrow status:
(a) In order to receive credit-in-escrow status, high school students 16 and older must request that their high schools send directly to the KCC Office of Admissions and Registration their high school records verifying junior or senior standing and a letter of recommendation from their high school advisers or principals.
(b) Credit-in-Escrow students under 16 years of age are required to meet with the dean of Student Services to review their appropriate enrollment in classes.
(c) *Students wishing to enroll in continuing education classes may enroll in courses or programs specifically designed for this age group.
2.11 Non-high school students less than 18 years of age may enroll at KCC only after submitting written verification of their severance from the high school of their legal residence, signed by the school principal or high school adviser.
3.0* Attendance and Campus Behavior
3.1* Regular attendance at scheduled class sessions is expected. Students are responsible for notifying their instructors if and why they are unable to attend any class session if this is required in the course syllabus. Permission to make up work missed because of absence may be granted at the instructor's discretion.
3.2* The instructor has the right to record the grade of F for the course or reduce a student's grade if a student has excessive absences as defined in the course syllabus.
3.3* Administrative Withdrawal
Students who are reported at mid-term by their instructors on the mid-term grade lists as non-attending/failing "F" (not actively pursuing completion of the course) will be institutionally withdrawn from those courses and will have final grades of WX recorded on their transcripts. The WX grade is treated the same as a withdrawal (W) grade. When the semester or term ends, "WX" will be officially recorded as the final grade.
An instructor may request a student whose behavior is disruptive to leave the classroom. If an instructor feels a student's behavior justifies dismissal from a course, program or the college, a recommendation shall be submitted to the Discipline Council for consideration, recommendation, and action.
3.4* If an instructor is more than 15 minutes late in arriving at a class session, the students may be excused.
3.5* Classroom visitors are prohibited without prior permission from the instructor. Approved visitors to laboratory classes are required to have approved safety equipment.
4.0* Credit, Grades and Grade Points
4.1* KCC uses the semester hour system. The academic year consists of two semesters (fall and spring) and a summer term.
4.2* Class standing is determined by the total number of hours earned by a student. The classification follows:
(a) 0-29 hours earned = Freshman
(b) 30-64 hours earned = Sophomore
(c) 65 or more hours earned = Advanced
(d) Degree or advanced certificate earned = Graduate
(e) Concurrent enrollment in high school = Escrow
4.3 Academic load and status for a semester:
12 semester hours or more = full-time
9-11 semester hours = 3/4 time (part-time)
6-8 semester hours = 1/2 time (part-time)
below 6 semester hours = less than 1/2 time (part-time)
Summer terms are prorated.
4.4* A four-digit course number is assigned to each college course. The first digit (extreme left) identifies the course as a remedial (0), first-year (1), or second-year (2) course. Remedial, continuing education, and other courses with first digits of 0, 3, 4, or 5 are not applicable to college degree programs. Second digits of 0, 1, 2, 3, or 4 generally indicate courses within occupational curricula. Second digits of 5, 6, 7, 8, or 9 generally indicate courses within transfer curricula. Third digits of 1, 2, 3, 5, 6, or 7 may indicate that the course is one of a sequence and where that particular course falls within the sequence. The fourth digit (extreme right) generally indicates the number of credit hours awarded for the course.
4.5 Final course grades are used to compute grade point averages (GPA). Only KCC courses for which the first digit in the course number is either a "1" or "2" will be used to calculate GPA.
4.6 A semester/term GPA is computed as follows:
(a) Multiply the hours of credit in each course by the grade point value of the grade earned.
(b) Add the grade points earned for all courses attempted during the term. ("Courses attempted" are courses for which grades other than those specified in Section 4.9 are received.)
(c) Divide the total grade points earned by the credit hours attempted.
4.7* A cumulative GPA is the total number of grade points earned in all semesters/terms divided by the total number of semester hours attempted in all semesters/terms.
4.8* The following grading system is used at KCC:
Grade
Point
Grade Value
A - Outstanding quality........................................ 4
B - High quality................................................... 3
C - Satisfactory quality in meeting minimum
course requirements....................................... 2
D - Quality below satisfactory level
established for course.................................... 1
F - Failure.......................................................... 0
S - Satisfactory................................................... 0
I - Incomplete..................................................... 0
PR - Proficiency.................................................... 0
AU - Audit............................................................. 0
U - Unsatisfactory............................................... 0
W - Withdrawal.................................................... 0
WX - Institutionally withdrawn for non-attendance...... 0
X - Grade deleted by approval of petition
or when course is repeated............................. 0
R - Repeat.......................................................... 0
4.9* Grades of S, I, PR, AU, U, W, WX, R, X, DX and FX are not included in any grade point average.
4.10 A request for an "I" (Incomplete) will be granted upon the request of the student and the written approval of the instructor. Such an approved request must be submitted to the Office of Admissions and Registration prior to the final examination for the course. The course work must be completed by the date specified on the request; but is not to exceed six months from the ending date of the semester/term. If the work is not completed by the specified time, a grade of F will be recorded. The incomplete work must be made up through independent study.
4.11 A student may register to audit a class only during late registration. Full tuition and fees are assessed for auditing a course. If the student completes the course, an audit designation of "AU" will appear on the student's permanent record. Auditing students are expected to complete all course requirements.
A change from credit to audit is not permitted, but a student may change from audit to credit prior to the mid-term of a course if he/she receives written approval from the instructor of the class and the dean of instruction. These written approvals must be obtained by the student and presented to the Office of Admissions and Registration prior to the mid-point of the course. Audits are not permitted for Fitness Center enrollments.
4.12* Courses dropped before the end of the refund policy period, as designated in the official college schedule, will not be included on a student's permanent record. A course withdrawal completed after the end of the refund policy period but before the end of the withdrawal period for that specific course will be recorded as a W grade.
4.13* The last date for withdrawal from a course(s) is dependent upon the length of the course as established on the following basis:
(a) 16-week course - 10 school days after the mid-point
(b) 8-week course - 5 school days after the mid-point
(c) 4-week course - 3 school days after the mid-point
(d) Courses offered which may vary in length from the above will be treated on the same prorated basis.
4.14* The grade submitted to the Office of Admissions and Registration at the end of the academic session is final. A faculty member's recommendation for change of a grade must receive written approval from the dean of Instruction before being acted upon by the Office of Admissions and Registration.
4.15 Unless otherwise officially designated, a student who receives a grade of D or F in a course may repeat the course only once for the purpose of improving his or her grade, and only the latter grade will enter into the computation of the semester/term and cumulative GPA. This regulation applies only to KCC courses.
4.16 A mid-term grade will be given in all 16-week courses for the fall and spring semesters only and is optional for courses of shorter duration. Mid-term grades are not permanently recorded by the college.
4.17 All classes are required to have a final examination.
4.18 Students enrolled and subsequently called for active duty with the United States Armed Services during that semester or term will be extended the following privileges:
(a) Full refunds of tuition and fees will be granted through the midterm of enrollment after submission of official written orders to report for active duty.
(b) An official withdrawal from class(es) designation will be granted for students who are ordered to active duty before the end of the course.
4.19 Pass/Fail Grading Option (S-F)
The pass/fail grading option is designed to allow students an alternative grading option.
A maximum of 10 semester hours, which apply to the student's curriculum, may be earned using the pass/fail option. Only courses specified by the division and approved by the Curriculum and Academic Standards Committee may be designated pass/fail. Divisions will have the option of allowing students to elect the pass/fail option themselves or to designate a course as pass/fail option only.
Students must request the pass/fail grading option by completing a written request in the Office of Admissions and Registration before the midterm of the course. Students may elect to return to the regular grading system by filing an amended written request in the Office of Admissions and Registration before the mid-term of the course.
Student performance at a level of "C" or better is required in order to receive a satisfactory grade of S. Performance below a "C" level will be assigned an F grade which represents no credit earned and will be included in the grade point average and hours attempted. Satisfactory grades in pass/fail courses are not included in the grade-point average but are included as part of the total credit hours earned.
The repeat course regulation applies in the same manner to the pass/fail option as in the standard grading system. Students who receive an F grade in a course may repeat the course only once for the purpose of improving their grade. Only the latter grade will enter into the computation of the semester/term and cumulative GPA. If a course is designated as repeatable for credit, all applicable grades will remain on the student's permanent academic transcript.
4.20 Grade Forgiveness
Students who officially complete a curriculum change may
file a petition with the Office of Admissions and Registration to exclude the D or F grade from their GPA in KCC courses which cannot be applied to the new curriculum. The grade will remain on the transcript and an "X" will appear next to the grade which was forgiven. This petition will be considered after 12 hours have been completed with a grade of C or better in each of the KCC courses earned toward the new curriculum. Only KCC D or F grades earned prior to the 12 hours of new curriculum work can be changed to X grades.
4.21 Students may file a "Grade Forgiveness Petition" with the Office of Admissions and Registration to request removal of D and/or F grades from computation of their KCC GPAs if they satisfy the following conditions:
(a) The student must have re-enrolled at KCC after a lapse of two calendar years or longer since being enrolled in a credit division course at KCC.
(b) The student must have completed a minimum of 12 semester hours of credit division coursework at KCC since enrolling after the lapse. These additional semester hours must apply to his/her current curriculum, and the student must have earned a grade of C or better in each course. Proficiency credit and transfer credit do not apply.
If the petition is granted, the original grade(s) will remain on the transcript, and an "X" will appear next to the deleted grade(s) which no longer will be used to compute the KCC GPA.
This forgiveness policy may be used only once by a student and does not apply to non-credit division courses such as Academic Skills Center courses, Adult Education courses, Continuing Education courses, or Corporate Education courses.
4.22 Students may petition the dean of Instruction for permission to repeat appropriate career courses if the student has earned a grade of C or higher, and there has been a lapse of time or change in course content which justifies a need to repeat the course.
5.0 Academic Honors
5.1 To be eligible for the President's List, a student must achieve a semester/term GPA of 3.80 or higher while carrying six or more semester hours.
5.2 To be eligible for the Honors List, a student must achieve a semester/term GPA of 3.25 to 3.79 while carrying six or more semester hours.
6.0 Academic Warning and Suspension for Poor Scholarship
6.1 A student will be informed of academic warning at the close of any semester/term that he/she fails to maintain a cumulative grade point average according to the following progressive scale:
Semester Hours Minimum Cumulative
Attempted Grade Point Average
1-15 No Minimum
16-30 1.5
31-45 1.75
more than 45 2.0
6.2 A student who is informed of academic warning must have a conference with an advisor before he/she may register again, and he/she may be restricted as to the number of hours enrolled.
6.3 Students who have received academic warnings will be allowed to finalize registration by payment of tuition and fees for the next term/semester but will be institutionally withdrawn if they are academically suspended prior to the start of the next term or
semester.
6.4 A student will be suspended for academic reasons if at the end of a term/semester the student:
(a) has been on academic warning at the start of the current term/semester and remains on academic warning at the end of that term/semester; and
(b) does not attain a semester GPA of at least 2.0 during that term/semester and would remain on academic warning at the end of that term/semester.
6.5 Students may enroll in Academic Skills Center courses, Adult Education courses, Corporate Education courses, and Continuing Education courses while on academic suspension.
7.0 Readmissions
7.1 Students may be required to file for readmission to the college if they have not attended KCC for a period in excess of three years.
7.2 Students academically suspended for the first time from KCC are eligible for readmission after one semester.
7.3 Students academically suspended twice from KCC are eligible for readmission after two semesters. The summer term does not apply to the suspension period.
7.4 Students academically suspended more than twice from KCC must petition the Academic Appeals Committee for readmission following a one-year suspension.
7.5 Students suspended for disciplinary reasons from KCC must petition the Academic Appeals Committee to be considered for readmission.
7.6 Students readmitted following academic suspension may be allowed a limited academic load during the first term/semester of their readmission.
8.0 Credit by Examination
8.1 A maximum of one-fourth of the credit for a degree or certificate may be earned by proficiency or other recognized test instrument with the exception of the AAS Paramedic degree.
8.2 For the College Level Examination Program (CLEP), college credits may be granted for tests completed.
Credit will be awarded to specific equivalent courses based upon the recommended standard by CLEP and the college's recommended credit.
8.3 For the Advanced Placement (AP) examination, college credit may be granted for tests which are completed with a score of three (3) or higher. Credit will be awarded for specific equivalent courses.
8.4 Credit earned through proficiency examinations will be added to the total credit and entered on the student transcript as Credit by Proficiency, "PR."
8.5 Proficiency Examination Procedures:
(a) A student who has an Application for Admission on file at KCC is eligible to petition for a proficiency examination. A student may not sit for a proficiency examination for a course in which he/she already has received a grade, nor may he/she register for credit in a course for which proficiency credit has previously been received. Furthermore, a student may not receive proficiency credit for a course when he/she has completed a higher level course in the same discipline, as determined by the appropriate division chairperson or program director. Upon successful completion of the proficiency examination, credit will be recorded, provided the student has earned a minimum of six (6) semester hours through course work at KCC by the end of the second semester following proficiency completion. The student requesting a proficiency examination will meet with the appropriate division chairperson/program director to determine eligibility and obtain the necessary petition.
(b) A student desiring general information about a proficiency exam may contact the appropriate division chairperson/program director. If the division chairperson/program director determines that the student may sit for the exam, a non-refundable examination fee must be paid to the Accounting Office at the time the petition is filed.
(c) Upon payment of the examination fee, the petition will be sent to the appropriate division chairperson/program director who will schedule the exam at a time that is agreeable to both the student and the test administrator. The examination will be scheduled within 10 class days of payment of the fee.
(d) The division chairperson/program director or his/her designate is responsible for administering and scoring the examination.
(e) Prior to the examination, the faculty member administering the examination will provide the student with the following:
1. The course objectives.
2. The name of the text and learning materials used in the course.
3. A description of the type of proficiency test to be given.
(f) The results of the exam will be transmitted to the Office of Admissions and Registration, which will inform the student in writing of the results.
(g) If a student wishes to take proficiency examinations for course(s) in which he/she is presently enrolled, he/she must complete the examination(s) prior to the mid-term date. If a student successfully passes the proficiency examination(s), he/she must complete a withdrawal in Student Services prior to the mid-term of the course(s) to avoid receiving a grade for that enrollment.
(h) A student may take a proficiency examination for a course only one time.
9.0 Credit Granted for Work Completed While in the United States Armed Forces
9.1 Students who have served in the U.S. Armed Forces will be granted applicable college credit which applies to their program upon presentation of appropriate official military transcripts to the office of Admissions and Registration.
All evaluations of credit will be made on the basis of recommendations issued by the American Council on Education in its Guide to the Educational Experiences in the Armed Services. Credit will be awarded for courses completed and not for the Military Occupational Skill (MOS).
10.0 Acceptance and Evaluation of Transfer Credits
10.1 Credit earned at Commission on Recognition of Postsecondary Accreditation (CORPA) recognized colleges or universities which are regionally accredited (i.e. Middle States Association of Colleges and Schools; New England Association of Schools and Colleges; the Higher Learning Commission, a Commission of the North Central Association of Colleges and Schools; Northwest Association of Schools and Colleges, Southern Association of Colleges and Schools, Association of Theological Schools, or Western Association of Schools and Colleges) will be accepted for transfer.
The National Home Study Council, Career College Association, (i.e., Association of Independent Colleges and Schools, and Accrediting Commission on Trade and Technical Schools) are not recognized for acceptance of college transfer credit.
Transfer credit from foreign colleges and universities will be reviewed after an approved agency completes an official evaluation of credit. KCC will make the final determination as to acceptance of credit. Transfer credit with an earned grade of C or higher and proficiency credit will be accepted.
10.2 When more than one institution has been attended, a combined evaluation will be completed when all transcripts are received.
10.3 Transfer credits which are evaluated as equivalent to KCC courses or as elective credit will be used toward requirements for the KCC degree or certificate sought.
11.0 Requirements for Graduation
11.1 A candidate for an associate degree or a certificate must submit a petition for graduation to the Office of Admissions and Registration at least 30 working days prior to the commencement ceremony and also must pay a graduation fee. Late petitions will be processed, but participation in commencement cannot be guaranteed. Late petitions received after the summer term ends will require the approval of the Graduate Review Committee. Students who can reasonably expect to complete a program at the end of a summer term may petition to participate in the spring commencement ceremony.
11.2 To be eligible for graduation from KCC, a student must have settled financial and records obligations with the college. Records obligations are specified in the admissions policies (listed in section 2.0 of these regulations).
11.3 To qualify as a candidate for a degree, advanced certificate or certificate, a student must pass courses required in the curriculum and have a minimum cumulative GPA of 2.0 for all course work included for that degree, advanced certificate or certificate, as well as a 2.0 cumulative GPA for all courses. Course substitutions must be approved by the Graduate Review Committee.
11.4 Students enrolled in a health career curricula must complete required courses that are designated by the appropriate prefix for their program (PEPC, PMED, PNUR, RNUR, MEDT, RESP, or XRAY) with a minimum grade of C.
If students perform below a "C" level in a health career course which is a prerequisite for an advanced health career course, they must repeat the course. The repeated course must be completed with a C or better grade before enrolling in the advanced course.
Courses with a BIOL or PSCI prefix that are included in a health career curriculum must be completed with a minimum grade of C. If a student who has been accepted to a health career program has performed below a "C" level in a BIOL or a PSCI course which is a prerequisite for the next health career course in the curriculum, the student is not eligible to continue in the program. For information about readmission procedures, see the program director.
Beginning with the first day of class in a course with a health career program prefix, the student must complete required courses for a certificate program within one (1) academic year or an associate degree within two (2) years unless otherwise approved by the appropriate program director.
11.5 To graduate with an associate degree, a student must have successfully completed the federal and state constitution exams and the U.S. flag exam as prescribed by law. KCC will accept evidence that the student has met the constitutional examination requirement if the student has earned a diploma from an Illinois high school or an Illinois high school equivalency certificate for the successful completion of the Test of General Educational Development (GED). Successful completion at a regionally accredited Illinois college or university will be accepted if the official transcript states that the constitutional requirement has been met. In either case, the official transcript of GED test results must be sent directly to KCC from the high school, college or approved agency. Successful completion of PLSC 1513 - American Government, or HIST 2513 - History of the United States to 1877, will satisfy federal requirements for the U.S. constitution and flag exams. PLSC 1523 - State and Local Government will satisfy requirements for the state constitution. Separate exams are available in the Assessment Office for students not satisfying requirements.
11.6 Graduates of KCC must satisfy the following residency requirements:
(a) To obtain a degree, a student must either earn a minimum of 35 semester hours of KCC courses or the final 15 hours toward that degree in KCC courses.
(b) To obtain an advanced certificate at KCC, a student must earn at least one-half of the required credits through KCC courses.
(c) To obtain an additional degree or advanced certificate, a student must earn a minimum of 15 hours through KCC courses toward that second degree. Those 15 hours must not have been used toward a previous degree or advanced certificate.
(d) Proficiency and similar tests do not satisfy residency requirements.
11.7 Students may graduate according to curricular requirements:
(a) In effect at the time of their graduation; or
(b) In effect not more than four years prior to the anticipated date of graduation only if the student was officially enrolled in that same curriculum during the academic year which corresponds to the year of the catalog under which the student wishes to graduate. Dates of effect for curricula will be
according to catalog issues. Catalog editions expire at commencement of the year(s) of issue.
11.8 The Graduate Review Committee consists of the dean of Instruction, the dean of Student Services, and the division chairperson(s) whose department(s) is (are) affected by the requested substitution(s).
11.9 The Graduate Review Committee has the authority to grant
exceptions to graduation requirements. A majority opinion will dictate action.
12.0* Privacy Act and Directory Information
12.1* In compliance with the Family Educational Rights and Privacy Act of 1974 (FERPA) and all amendments, any unit of the college holding student records shall obtain the written consent of the student before disclosing from his/her educational records personally identifiable information other than directory information. The college will permit students who are or have been in attendance at the college to inspect and review their educational records.
Students who believe that information in their records is inaccurate, misleading, or violates privacy may request the administration of the college to amend the records.
All requests for amendment or review of records must be directed to the dean of Student Services.
FERPA gives certain rights to parents regarding their children's educational records. These rights transfer to the student or former student who has reached the age of 18 or is attending any school beyond the high school level. Students and former students to whom the rights have transferred are called eligible students. Eligible students have the right to inspect and review all of their education records maintained by the school. Parents of legally dependent eligible students have the right to inspect the records even without the student's written permission. A parent may prove that an eligible student is dependent by producing official copies of the current year's federal income tax return which identifies the student as a dependent for income tax purposes.
The school must provide the parent or eligible student the opportunity to inspect and review the education records of the student within 45 days of the request. The school shall respond to reasonable requests for explanations and interpretations of the records.
The education records open to review may include the following: admission application, admission test scores, college transcripts and credit evaluations, credit by examination results and evaluations, Discipline Council reports, high school transcripts, GED score reports, petitions, and residency documentation. These records are maintained on active status for three years.
The school agrees to comply with FERPA as it applies to all schools which receive funds under an applicable program from the U.S. Department of Education.
Students are annually informed of the FERPA Act through this section in the official college catalog.
12.2* Kankakee Community College hereby designates the following categories of student information as public or "Directory Information." Such information may be disclosed to inquiring parties at the discretion of the college.
Category I - Name, address, telephone number, class, date(s) of admission, and attendance.
Category II - Previous institutions attended, major field of study, awards, honors (including President's and Honors Lists), degrees conferred (including dates), and number of hours enrolled.
Category III - Past and present participation in officially recognized sports and activities, physical data (height and weight of athletes only), date and place of birth.
Currently enrolled students may prevent disclosure of any category of information under FERPA by sending written notification to Student Services during the first 10 days of any semester/term. Appropriate forms are available in Student Services and must be filed
every academic semester/term.
After 10 days of a semester/term have elapsed or whenever possible to still prevent disclosure, parties requesting Directory Information on a student who has not filed a non-disclosure statement with the Office of Admissions and Registration will receive the requested information.
NOTE: An academic year begins with the fall semester and continues through the following summer term.
13.0 Academic Eligibility
13.1 To be eligible to participate in intercollegiate athletics, a student must meet National Junior College Athletic Association (NJCAA) eligibility standards.
13.2 To be eligible for Student Advisory Council, a student must be currently enrolled in a minimum of six hours and maintain a minimum of a 2.25 cumulative GPA at KCC.
14.0* Registration
14.1* Students must register during registration dates which are published in this catalog and other registration publications.
14.2* Students requesting permission to register after the end of the scheduled registration period must obtain written permission from the instructor(s) involved. Instructors are not obligated to allow students to register after the end of the late registration period.
15.0* Change of Schedule
15.1* Students wishing to add or drop a class or withdraw from the college must complete a Change of Schedule form, which is available in Student Services, obtain the required signatures, and return the completed form to Student Services.
15.2* For changes of schedule, signatures are required under the following circumstances:
To add a class during late registration: adviser signatures are required on schedule changes. Instructor signatures are required to enroll in a closed (filled) class and during late registration.
To add a class after late registration: instructor and/or adviser signatures are required.
When a student withdraws from classes, an adviser's signature is required.
16.0* Code of Conduct
16.1* KCC is an educational institution with a collegiate environment and thus has an obligation to adopt rules and regulations that both respect and protect the rights of the student.
Accordingly, the following code of conduct for students is to be enforced to prevent conduct which adversely affects the pursuit of educational goals.
(a) Students shall neither knowingly furnish false information to the institution, nor forge, alter or use college’s documents or instruments of identification with intent to defraud.
(b) Students, individually or in groups, shall not disrupt or obstruct services for which other students have contracted with the college.
(c) Students are prohibited from making threats of harm or using any form of physical aggression toward any persons on the campus premises or at any college-sponsored activity.
(d) Students shall refrain from damaging college property or
another individual’s property while on the college premises or at a college-sponsored activity.
(e) Students violating any of the provisions of Chapter 720,
Article 16, of the Illinois Revised Statutes (theft and related offenses), on the campus shall be subject to discipline.
(f) Students shall be required to identify themselves when
requested to do so by college officials and to comply with directions given by college officials in the performance of their duties.
(g) Students who violate any laws of the state of Illinois or its political subdivisions shall be subject to discipline at the sole discretion of the college if the best interest of the college and the student body so warrant.
(h) The possession, use, or distribution of alcoholic beverages or illegal substances on college property (includes off-campus sites such as extension classes, clinical, and lab sites and other locations of a similar nature) or at any off-campus college-sponsored activity is prohibited (unless authorized by the college for approved college functions).
(i) Students who are suspected, in the judgment of KCC faculty/administrators, to be under the influence of drugs, alcohol or other behavior-altering substances while in class, clinical settings, labs, or other college-sponsored activities may be tested without notice according to board-approved procedures. Failure to comply with college procedure for testing will result in disciplinary action.
(j) Students should not possess or use firearms, explosive devices, or any other devices classified as a weapon by the state of Illinois. Instruments used to simulate such weapons in acts that endanger or tend to endanger any person shall be considered weapons. (Sworn police officers in compliance with their police department policy are exempt.)
(k) Students are responsible for making certain that their financial obligations to the college are met.
(l) Students are prohibited from inappropriate use of campus equipment and facilities, including accessing pornographic materials on computer equipment or other similar abuses and infringements.
(m) Students are responsible to comply with college rules regarding the use of motorized vehicles.
(n) Students using abusive language or displaying threatening behaviors may be subject to disciplinary action and/or dismissal.
16.2 An academic community is based on the assumption of mutual integrity shared by its students and faculty. The following violations of this assumption weaken the college’s sense of knowledge, skills, and moral standards, tarnish the public image of the college and defraud students who rely upon their abilities, effort, and honesty. Violations will result in disciplinary action by the college against the student.
(a) Cheating: Using or attempting to use unauthorized materials, information, or study aids during any academic exercise or examination.
(b) Plagiarism: Representing the words or ideas of another as one’s own. Plagiarism includes claiming credit for assignments completed by someone else.
(c) Fabrication: Falsifying or inventing information or citations in any academic requirement, such as a term paper.
(d) Cooperative Learning Violation: Claiming credit for group assignments without making a significant contribution.
(e) Team Testing Violation: Participation in team testing without meeting the specific requirement of an instructor, e.g. failure to participate in the study group for the required amount of time outside of class.
(f) Misuse of Materials: Abuse or unauthorized possession of academic materials or removing an article that other students are required to read from the Learning Resource Center or any other location.
(g) Misrepresentation: Presenting false excuses or using deception to receive a higher grade or to avoid fulfilling the
requirements of an assignment or course.
(h) Multiple Submission: Submitting the same assignment to two or more instructors. If he or she believes that he/she can complete an assignment that meets the requirements of two or more instructors during the current term, he/she should obtain prior approval from all instructors involved.
(i) Facilitation of Academic Dishonesty: Helping or permitting another student to violate any provision of this code.
16.3 The college prohibits the sexual harassment of and discrimination toward students, staff, and campus visitors.
16.4 Cell phones, pagers, PDAs, and other devices which make noise should be turned off while students are in a learning environment.
16.5 Students may be asked to leave a classroom or resource location if their attire is disruptive to the learning environment.
17.0* Discipline Procedures
17.1* Through its Discipline Council, Kankakee Community College may impose disciplinary action and/or advise corrective action for a student found guilty of violating the college's Code of Conduct. The student also may be subject to civil or criminal penalties invoked by appropriate authorities.
17.2* When a student is suspected of violating the Code of Conduct, the following investigative procedures will be implemented:
(a) College personnel, excluding the student, should discuss the alleged violations and potential problems with all persons involved and submit a written copy of their discussions and recommendations to the dean of Student
Services.
(b) The student will meet with the dean of Student Services to informally discuss the details of the alleged violation. After this consultation, the dean may present the student with a resolution to the problem. The student must react in writing within three (3) school days.
(c) If informal resolution is rejected by the student, he or she then will be officially accused of a violation of the Code of Conduct.
17.3* A student accused of violating the Code of Conduct will be notified in writing by the dean of Student Services and be advised of the following possible courses of action open:
(a) To admit the alleged violation and request in writing that the Discipline Council take appropriate action;
(b) To admit the alleged violation and request a hearing before the Discipline Council; or
(c) To deny the alleged violation, whereby the dean of Student Services will refer the case to the Discipline Council.
When the student determines the course of action preferred, written notice of the time and place of the hearing and a written statement of the charges will be sent to the student.
17.4* Members of the Discipline Council will be the dean of Student Services, the vice president for Instruction and Student Services, one administrator appointed by the president, two faculty members appointed by the Instructional Program Administrators Committee, and two students appointed by the Student Advisory Council, with no one serving who has a direct interest in the case.
17.5* If the student requests a hearing before the Discipline Council, he/she is entitled to appear in person, present defense, call witnesses, and be represented by council. Council will be allowed to advise the student, but cannot speak on the student's behalf. If the student does not wish to appear before the Discipline Council, the hearing will be held in his/her absence; the student waives the right to appeal if not present at the hearing.
17.6* The student will be informed in writing of the decision of the Discipline Council. Failure to comply with the ruling of the
Discipline Council will result in referral to the president of the college for appropriate action.
The student has the right to appeal the decision of the Discipline Council to the president of the college by giving written notice within 10 (ten) days of the decision. The student has the right to appeal the decision of the president to the board of trustees by giving written notice within 10 (ten) days of the decision being appealed.
17.7* The Discipline Council shall use any of the following penalties regarding student violations of the college Code of Conduct:
(a) suspension for the following durations: five years, four years, three years, two years, one year, one semester, or one week;
(b) restricted enrollment;
(c) restricted advisement;
(d) restriction from campus and college activities; or
(e) any other penalty judged by the council to be appropriate for the particular offense.
18.0* State and District Resident
(a) To be classified as a resident of the district, one must have occupied a dwelling in the community college district for 30 days immediately prior to beginning classes at the community college and must demonstrate district residency by providing a high school transcript, a drivers license, a voter's registration card, or other requested documentation.
(b) Residents of a contiguous community college district whose "home" high school, due to consolidation of high school districts, is within KCC's district will be considered in-district residents for purposes of tuition assessment and admission to programs.
(c) Individuals who do not reside in district 520 but work at least 35 hours or more a week within the district are eligible for in-district tuition. Students will be asked to provide proof of employment by submitting a signed affidavit from their in-district employer on company letterhead stating they are employed for 35 hours or more per week.
(d) Students owning property within the district will be assessed in-district tuition if acceptable documentation is provided.
18.1* Other Provisions
(a) Students who fail to meet the 30-day requirement prior to enrollment may not satisfy the requirement while enrolled in consecutive terms as a student.
(b) Students who move to Illinois from outside the state or from other parts of Illinois to the district with a verifiable interest of establishing a permanent residence and without the primary intent of attending a community college may be exempted from the 30-day requirement for establishing state and/or district residency.
18.2* For the college's purposes of determining residency, an adult
student is a person 18 years of age or older, and a "minor" student is a student under 18 years of age. Nonresident status will be assigned to those students who do not meet the requirements for resident status other than those exceptions clearly indicated in the following regulations.
18.3* Residency Determination
Evidence for determination of residence status of each applicant for admission to the college is to be submitted to the Office of Admissions and Registration at the time of application for
admission. A student may be reclassified at any time by the college upon the basis of additional or changed information. Student residency will be reviewed each semester/term of enrollment. However, if the student is classified in error as a resident student, the change in tuition will be applicable for the semester or term in which the reclassification occurs; if the student is classified in error as a nonresident, the change in tuition will be applicable to the term in which the reclassification occurs, provided the student has filed a written request for a review with the Office of Admissions and Registration in accordance with these regulations.
Definition of Terminology:
To the extent that the terms "bona fide residence," "independent," "dependent," and "emancipated" are not defined in these regulations, definitions will be determined by according due consideration to all of the facts pertinent and material to the question and to the applicable laws and court decisions of the state of Illinois. Voter registration, filing of taxes, proper license and registration for the driving or ownership of a vehicle, and other such transactions may verify intent of residency in a district.
18.4* Procedure for Review of Residency Status and/or Tuition Assessment:
A student who takes exception to the residency status assigned and/or tuition assessed will pay the tuition assessed, but may file a claim in writing to the Office of Admissions and Registration for a reconsideration of residency status and/or an adjustment of the tuition assessed. For purposes of admission, the written claim must be filed within 20 (twenty) calendar days from the date of notification of residency status.
For purposes of assessment of tuition, the written claim must be filed within 20 (twenty) days of the date of assessment of tuition or the date designated in the official college calendar as that upon which instruction begins for the academic period for which the tuition is payable, whichever is later. Students who file after the 20-day period lose all rights to a change of status and/or adjustment of the tuition assessed for the term in question. If the student is dissatisfied with the ruling in response to the written claim made within said period, the student may appeal the ruling to the college's legal counsel by filing a written request with the Office of Admissions and Registration within 20 (twenty) days of the notice of the ruling. If such a written request is filed within said period, the question of residency status under the provisions of these regulations and of applicable laws will be referred by the Office of Admissions and Registration to the college legal counsel.
18.5* Married Student:
A nonresidential student who is a citizen of the United States of America or who holds permanent resident, "Refugee-Parolee," or "Conditional Entrant" status with the United States Immigration and Naturalization Service, whether male or female, or a minor or adult, who is married to a person who meets and complies with all of the applicable requirements of these regulations to establish resident status will be classified as a resident.
18.6* Persons Not Citizens of the United States:
A person who is not a citizen of the United States of America, to be considered a resident must have permanent resident status at least 30 days prior to enrollment.
18.7* Armed Forces Personnel:
A student on active duty in the Armed Forces of the United States who resides in the district will be assessed in-district tuition along with his/her dependents.
18.8* Staff Members:
KCC staff members and their dependents will be treated as residents.
19.0* Petition and Appeal
19.1* Whenever students believe that application of these policies in their individual case is unfair or inappropriate, they may petition for review and consideration by the Academic Appeals Committee (AAC). A written petition signed by an adviser must be submitted to Student Services which will forward it to the AAC. The student may be asked to appear before the committee. Committee action is official with the dean of Instruction's written approval.
19.2* The student and other involved personnel will be notified in writing by the chairperson of the Academic Appeals Committee as to the action taken on the appeal.
19.3* All official action relative to a student appeal must be in writing, and copies of correspondence will be filed with the Office of Admissions and Registration.
19.4* The Academic Appeals Committee is composed of one division chair/program director selected by the Instructional Programs Administrators, two student services advisers, and three faculty members.
|