Forms & Templates

Submit the Event Proposal form if your club wants to host an event, trip or fundraiser.

​Club rosters must be submitted before a club can access funds for the academic year. Each time, after your organization has elections, submit a club roster.

This form should be used for the purchase of products, services, or if a student needs reimbursement. If you are a club advisor being reimbursed, submit a staff reimbursement form.

Allow 2-3 weeks. For more information about spending club money and purchase options, refer to the KCC Student Club Manual.

To request to purchase items or services, you need:

1. An itemized quote for the products or services, including shipping and handling. (Sales tax must be waived.)
2. If the vendor is providing services (public speaking, dancing, music, etc.)
   • Check with Juli Gereg in KCC’s Business Office (815-802-8122 or jgereg@kcc.edu) to see if a W-9 is already on file. If a W-9 form is not on file, you must get a signed W-9.
   • A vendor/performer contract requires approval of the student life coordinator before signing or returning to vendor.

Qualify to receive up to $650 in funding from Student Life so you can do more as a club or organization. Clubs may apply for tiers individually or simultaneously. Clubs must fulfill the criteria of each previous tier to be eligible for subsequent tiers (i.e. - A club cannot be eligible for Tier II until it fulfills the criteria of Tier I). Club membership must consist of currently enrolled KCC students in order to be eligible for tiered funding.

Tier I - $100. Apply in the fall or spring

• Roster: Updated club roster submitted to the Office of Student Life
• Fall Club Rush: Represent your club/organization at the fall Club Rush.
• Club Orientation: Have at least 2 club officers complete the online Club Orientation.

Tier II - $250. Apply only in the spring.

• Meet all Tier I Requirements
• Spring Club Rush: Represent your club/organization at the spring Club Rush.
• Raise $100 within the current academic year. Submit to Office of Student Life for deposit in the club/organization’s account.
• Club Orientation: Have at least 3 additional officers/members (5 or more, total) complete the online Club Orientation.

Tier III - $300. Apply only in the spring.

• Meet All Tier II Requirements
• Volunteerism: Organize or participate in at least one initiative to benefit a non-profit organization or charitable cause, by raising awareness, fundraising, hosting a drive or providing services.

Requests are approved by the KCC Student Life Office and Student Advisory Council, with first priority given to:

• On-campus programs and events open to the KCC student body and/or the community.
• Registration & traveling fees for conferences and events related to the professional/leadership development of club/organization members.
• Club/organization supplies (T-shirts for members, supplies for fundraisers, etc.).

Clubs and organizations must re-qualify for funding each academic year. Funds will roll over into the next academic year if not used in the current academic year.

​If your club is giving away gift cards as a prize or a fundraiser, submit the gift card raffle form to get reimbursed for the gift card purchase.

​​Submit a Donation form if your organization received money or in-kind gifts.

Complete the KCC Student Life Liability Waiver Form if you are traveling to a conference, off-campus event, or participating in an athletic event or campfire event.

Submit the T-shirt form to begin the ordering process for T-shirts.

​Please refer to the clubs and organizations manual for travel policies and procedures.

​​New club members, officers, and advisors are encouraged to complete the online Student Club Orientation.

​Please email completed forms to msullivan@kcc.edu.