What is a financial aid eligibility date?
The financial aid eligibility date is the day that the Office of Financial Aid takes a “snapshot” of your total enrollment to determine your Title IV* federal award eligibility for the semester. This “snapshot” locks in the number of eligible credit hours upon which your financial aid award is based.
The eligibility date applies to all courses, even those beginning later in the semester.
When is the eligibility date?
Upcoming eligibility dates
- Fall 2022: Sept. 9, 2022
- Spring 2023: Jan. 27, 2023
- Summer 2023: June 16, 2023
What does the eligibility date mean to me?
Finalize your schedule by the eligibility date to receive the most aid possible. Title IV* federal award payments are calculated based on your enrollment at the eligibility date. All enrollment activity before the eligibility date (adding a class, dropping a class, withdrawing a class, etc.) impacts your financial aid enrollment status and awards.
- If you drop/withdraw from courses after the semester begins but before the eligibility date: Your financial aid enrollment status is recalculated to exclude those courses.
- If you add courses after the eligibility date: The new classes will not be included in your total enrollment for financial aid purposes. Your Title IV* federal awards will NOT increase.
What else affects financial aid awards?
- Financial aid can only be awarded for courses that are required in your academic program.
- Financial aid is calculated based on enrollment status. Enrollment status may also be affected by limitations on repeated or remedial coursework.
- Attendance is mandatory for Title IV* financial aid eligibility.
- You must be enrolled and attending each course by the posted refund date. Your registration statement has course refund dates.
- By itself, logging in to an online course is not sufficient to demonstrate attendance. You must show participation, such as submitting an assignment or contributing to a discussion board.
- A failed or withdrawn course will negatively affect your financial aid completion rate and you may be required to pay back a portion of your aid.
Within seven business days after submitting the FAFSA online, you will receive a Student Aid Report (SAR) at the email address you provided. If you did not provide an email address, the SAR will be sent to your mailing address.
Review the SAR immediately for errors. If corrections are needed, log into the FAFSA website and follow the correction instructions.
You will receive important information by email from the KCC Office of Financial Aid. Make sure to read all documents thoroughly. Check your student email often (or learn how to forward it to a preferred email) to be sure you don’t miss any important information.
Financial Aid Self-Service
The new Financial Aid Self-Service module has all the financial aid details you need, any time you want it.
- Log in to http://my.kcc.edu
- Under College Applications, choose Self-Service
- Choose Financial Aid
You’ll find: FAFSA status, next steps/process, forms (links and downloads), award info, and more! Make sure to return any requested documents as soon as possible to ensure file completion in a timely manner.
Self-Service Checklist Items
Submit a Free Application for Federal Student Aid (FAFSA): School Code-007690
- You must do this beginning Oct. 1 each year.
- You will receive a letter and email from the Office of Financial Aid when your FAFSA has been received.
Complete Required Documents
- Review any missing documents/eligibility items along with instructions on how to complete each item.
Your Application is being reviewed by the Financial Aid Office
- We’ve received your FAFSA and all requested documents and we are working on finishing your award package. It can take several weeks to process a file.
- We will notify you by email if further information is needed or when your awards are ready to review.
Review and accept your Financial Aid Award Package
- ‘Accepted’ status: You are eligible to receive the award. Proration and eligibility restrictions still apply. Make sure to complete all required documents.
- ‘Estimated’ status: There is a hold on the award. Check to see if you are missing any required documents. Contact us for more information.
Review and sign your Financial Aid Award Letter
- If you are not eligible for any awards, and wish to apply for Federal Stafford Student Loans, please visit our office for a loan application.
You can view your “anticipated” refund in Self-Service, after signing in. You can check disbursement dates on the Financial Aid Calendar, found on the Financial Aid Forms tab of this page. If award funds exceed KCC costs, a refund check will be issued to you. The date of financial aid disbursement is affected by enrollment in late-starting classes.
The first step is always completing the Free Application for Federal Student Aid: FAFSA.
Financial aid at KCC
State MAP grant information
The federal process selects at random one-third of KCC’s students for verification. Check your “Required Documents” on Financial Aid Self-Service for required verification items. Please fill out every box. If the answer is zero, place a 0 in the box. If the answer is “not applicable,” place “N/A” in the box. For independent students, if you do not have a spouse, just put a large X through the spouse boxes. Access financial aid forms on MyKCC and Financial Aid Self-Service.
Completing the FAFSA is the first step toward receiving student loans. Once your FAFSA file is complete, contact us or visit our office for a KCC student loan or Parent Plus loan application.
KCC Foundation scholarships
After you’ve applied for FAFSA and begun KCC’s Financial Aid process, review the many scholarships available and apply.
You or your parents may have a special circumstance during a school year when your income changes substantially from the prior year. To apply for an income adjustment, please contact the Office of Financial Aid.
Need a Job?
Consider student employment:
- Scheduled around your classes
- On-campus jobs = 0 travel time between school and work
- Valuable work experience
- Impressive addition to résumé
Depending on the position, you can work up to 20 hours a week during the fall and spring semesters and up to 29 hours a week during the summer. Most student employment positions pay minimum wage.
To be eligible for student employment, you must:
- have a high school or GED diploma
- be eligible to work in the United States
- be enrolled in six or more credit hours during the fall and spring semesters (enrollment in summer classes is optional)
- complete a Free Application for Federal Student Aid (FAFSA). Even if you believe you wouldn’t qualify for financial aid grants, you might qualify for Federal Work Study programs which would make you eligible for more student jobs at KCC.
All student employment opportunities will be posted through KCC’s job openings site. Applications are completed online. Below are the types of student employment available.
For more information
Contact the Office of Financial Aid at 815-802-8550 or email firstname.lastname@example.org